Top 10 Commercial Copier Brands

Without an excellent commercial copier, no productive business setting is complete. Make sure you take the Best Photocopier Machines brands into consideration when choosing office equipment for your business.

With years of expertise, the leading copier manufacturers have established their reputation for manufacturing the Best Photocopier Machines, high-quality equipment, dependable customer service, and technical support. Purchasing a reputable brand will spare you the headache of experiencing technical issues with your new device.

We recommend you conduct some research to determine which top copier brand is the greatest fit for your business before making your commercial copier purchase.

The top 10 Photocopier Machines Brand in Kenya

#1. Xerox

In the copier industry, Xerox is one of the most well-known brand names. This American-based firm boasts one of the world’s largest selections of color copiers and printers. They have an enormous selection of items, but their multi-functional, all-in-one printers are their best-selling models.

#2. Sharp

For business purposes, Sharp offers cutting-edge technologies, and among the Best Photocopier Machines manufacturer globally and in Kenya. They provide highly regarded digital copying and printing solutions that may be tailored to meet certain company requirements.

For example, a company’s document data can be extracted using Sharp’s OSA technology. Their office supplies are sophisticated but user-friendly. They frequently have easy-to-use touch screens and button-touch instructions for editing and rearranging pages.

#3. Canon

For almost 90 years, Cannon has been one of the best photocopier machine,  producer, and a leading brand of office supplies for businesses. Their adaptable office equipment, which can be used in any size home or workplace, is what makes them most famous.

Many business settings use Canon’s multipurpose printers, which are available in a range of sizes to accommodate varying print volumes. For some years now, the Canon imageRUNNER series has been a well-regarded multi-function copier.

#4. Ricoh

Ricoh has led the industry in commercial photocopier machine in kenya, offering copy and print services. When they introduced the quickest digital colour printer in 1990—which could print more pages per minute—their brand shot to the top of the industry.

They provide services to both big and small companies, but they are particularly well-known for being a top manufacturer for corporations.

#5. Minolta Konica

One of the best business photocopier machines brands is Konica Minolta, which offers remarkable solutions for both colour and black-and-white demands along with excellent office copiers.

They provide a large range of office supplies, such as digital scanners, fax machines, and multifunction printers. They are an excellent choice for businesses that need to print sensitive documents because they are renowned for having better security features than other commercial copiers.

Read: Printer Maintenance Checklist

#6. Kyocera
The most well-liked office goods from Kyocera are digital office copiers with many functions that enable simultaneous printing, scanning, copying, and faxing. Companies value their products for their excellent finishing capabilities, which include the ability to produce booklets and reports that look professional.

#7. HP

For many years, HP’s LaserJet line has been a popular choice for small offices. For enterprises, HP offers standing and desktop models that can handle large paper outputs. When it comes to cost and environmental impact, HP products are usually among the Best Photocopier Machines choices available to organizations.

#8. Lexmark

Products from Lexmark are typically among the most dependable and reasonably priced choices. Their cutting-edge office copiers are wireless, and digital, and provide excellent colour quality, making it simple to connect them to the WiFi network at your company. You may effortlessly print from a remote device with their new models’ remote connectivity features, such as Google Cloud Print and Air Print.

Printer Repair & Maintenance Services in Kenya

Sourcing for the best photocopier machines

If you’re in the market for an office copier, read up on the differences between buying and leasing, as well as what to look out for and how much to pay, to get the best photocopier machines,

Office Copiers: Lease vs Buy?

Office copiers, even in this increasingly digital era, are an essential component of any workplace ecology. Even if more and more of our work is being done on screens rather than pages, there are still situations in which you want a paper copy of a report or other important document.

Because of this, there is typically a wild rush to replace a broken photocopier machines as soon as possible. It can be hard to know where to begin when that occurs.

Usually, the first decision to make is whether to buy or lease a what you fell is the best Photocopier machines  for the office. Leasing has a lease that must be carefully considered, but buying can be a frightening financial commitment as well.

Based on prior experiences, you may already know which option makes the best of photocopier machines for you, but if you’re unsure or a first-time customer, here are some advantages and disadvantages of each option to get you started:

Lease of Photocopier Machines

A) Less expensive initially but eventually more money.

When choosing whether to buy or lease an office copier, the total cost is a crucial consideration. When you lease a copier, you make smaller, regular monthly payments as opposed to paying the entire amount.

This means a much cheaper initial cost, which is fantastic if you don’t have the cash on hand to buy a new unit! It also implies that you will always have to make payments, unless you are fortunate enough to locate a “lease-to-own” option.

This implies that even if you first save money, you wind up spending a lot more than the unit was originally worth, and you’re left with nothing!

B). Maintenance packages included but with fewer choices.

In most cases, you can choose to include maintenance services in your copier leasing. This might not be the ideal choice, though, since once you agree to receive routine maintenance as part of your lease, you cannot subsequently choose to change to a different maintenance plan.

This may cause you to be stuck using mediocre service. Nevertheless, if you investigate the firm and find that it consistently provides high-quality products and services, going with this choice could end up saving you a tonne of money, time, and aggravation.

C). Simple upgrades and replacements, but no trade-in savings.

As long as you remain with the same firm, you are merely leasing the copier, so you typically have the choice to upgrade to a better, newer copier whenever you determine it’s time.

The present monthly payment will probably need to be somewhat renegotiated, but this is still far simpler than having to get rid of the old unit yourself, go about for a new one, and save up the cash to buy it.

Purchase of Photocopier Machines

You are the owner, good or bad.

One of the main benefits of buying rather than leasing is this. What you do with the copier is entirely up to you after you own it. Without the restrictions of a lease, you may keep it for as long as you want, trade it in for any newer model at any time, and take care of your own maintenance—which can save a lot of money if you know what you’re doing.

Value of trade-in for a new copier but you are on your own to handle everything.

Owning the best photocopier machines,  offers the advantage of allowing you to trade it in, but it also means that you will have to find or buy a new one when you decide to switch, so you will regrettably be liable for both.

Although most copier dealers will take a trade-in that they can refurbish and resell, you will still save a significant amount of money on the purchase of your new machine when you trade in a copier that you own

Lower total cost over time, but thousands of dollars up front.

Even though getting the best photocopier machine is much more expensive initially, it’s typically worthwhile if you have the extra money.

When you buy a copier, you’re only paying its market value, give or take; but, if you decide to lease, you can wind up spending much more than the copier is ultimately worth, and you won’t have anything at the end.

The only expenses you will have after purchasing a copier are the sporadic maintenance fees and, of course, ink and toner (which you would need to purchase for a leased equipment anyhow).

Things to look for when leasing the best photocopier machines

Nowadays, the majority of organisations still require copier machines, despite the frequent introduction of new technology. Thus, it’s likely that you’ll have to choose a copier at some time.

When you do, you’ll have to decide whether to purchase or lease the equipment. Leasing has a lot of advantages over buying. The following are a few advantages of copier leasing:

• Extremely cheap upfront
• Make a reasonable monthly payment.
• Address immediate requirements
• Choosing to incorporate upkeep
• Simple to update to a newer model and replace

Have you weighed the benefits and drawbacks of buying versus leasing and determined that leasing is the better choice for you? Excellent! you’re ready to get ready for a productive talk with your office equipment supplier.

When reviewing your contract, it can be simple to miss anything crucial and end up making a major error! We have compiled a list of typical errors to be aware of before to signing the contract:

1). Avoid overspending

When going over a leasing agreement with you, copier salespeople will frequently discuss your “monthly rate,” or how much you are willing to spend each month.

In essence, they want to know how much you can afford each month so they can adjust the terms of the deal. However, this may keep you from noticing that the copier is much overpriced in comparison to its true value.
It helps to know that copier sales are similar to auto purchases in that you are free to haggle over the price. Rather than talking about installments, think about the copier’s cost as though you were going to buy it.

The salesman can determine your monthly lease payment based on the agreed-upon price once you have negotiated the copier’s purchase price. You can potentially save a lot of money this way!

2). Pay attention to the “service agreement”

Copier offers frequently include a service contract with your lease. Many companies searching for a lease, however, are unaware that they have the option to forgo adding upkeep and services.

Whether you want to manage external servicing and maintenance or integrate it for convenience is ultimately up to you. Exercise caution! You will be responsible for paying for the service even if your lease is linked to one and you are not happy with the provider.

Additionally, keep in mind that a lot of copiers available now are more dependable than they were in the past. This implies that regular maintenance may not be required for the copier you decide to rent.

Paying for repairs only when they are required could be less expensive than signing a service contract. In the end, the decision is yours, so keep in mind that you are under no obligation to provide service!

3). Avoid signing a lengthy contract.

There will be several contract durations available for you to consider while discussing your leasing arrangement. Longer durations could be suggested by your copier dealer.

However, bear in mind that the majority of purchasers want to avoid signing a contract that exceeds 36 months. You should only commit to a 36-month lease on a copier, with a few exceptions. There are two explanations for this:

• In most cases, signing a longer lease is not more economical than signing a shorter one.
• You are stuck with the copier if something goes wrong and your lease is for four or five years.
• Copiers’ technology is always evolving. Upgrading is simpler with a shorter lease term, but a lengthy contract could put off a more contemporary copier for years.

Enquiring about the different contract term alternatives offered by your supplier is the finest way to approach this issue. Examine and contrast the variations in price and convenience for the identical machine for each length. Do not be lured into lengthy contracts since, after two or three years, you might decide you want to upgrade!

4). Pay attention to the expiry date.

Make sure you are aware of the duration and financial aspects of your leasing agreement. 

Your responsibilities could go beyond the initial lease period if you fail to notice the expiration date and continue to make payments! This kind of lease, sometimes known as a “Evergreen Clause,” gives the leasing company the right to charge more than what the equipment originally cost. Assume responsibility for your lease and monitor your payments. Above all, be aware of your lease’s expiration date.

5). Remember to make arrangements at the end of your lease.

You will have various options when your lease is about to expire. You might not have thought about what you would want to do once the agreement expires when you signed it. On the other hand, you can adjust your present lease if you are aware of your post-lease choices. You may simplify your life and end up saving money in the long run by doing this. The choices you have when your lease expires are: