Factors to consider while setting Video Conferencing Solutions for Boardroom

In today’s world, communication is key towards service delivery and competitive edge over your competitors. With the boardroom being the center of key decision making, Video Conferencing Solutions for Boardroom is a must have for major corporates. A robust video conferencing Installation is every organization go to.

In this post we’ll be looking at the various requirement and features for consideration while setting up a video conferencing solution for your organization. 

Make sure read our post on the Top Benefits of Installing video conferencing solution for your organization.

Items to consider while setting up Video Conferencing Solutions for Boardroom

1. Display Units/ Screen

Your display unit should be based on the size of room and also the ability to assist everyone to participate. 

Boardrooms come in different architecture and designs.

• Small rooms i.e. huddle room may require one screen generally a 32″ is usually great enough.
• Conference and boardrooms on the other hand may need two screens (one may still work as this is dependent also on the budget of organization). The display size may range between 60″ – 75″ on average. 
• Video wall or single large display are ideal for Auditoriums 

LED HD Displays of 720p – 1080p are mostly the best. Additionally modern technology such as 4K offers even great image clarity and resolutions for boardroom and conference room display. 

2. Webcam or Camera 

High definition (HD) conferencing cameras is a must have for your Video Conferencing Solutions for Boardroom. A greater optical zoom is even appealing for better coverage. 

Besides HD video transmission, the camera should capture clear, natural color and fluid movements with great sharp focus.  Facial tracking technology is a must have regardless the kind of organization you have.

Facial Tracking Technology accurately frames all the room participants and ensure that focus is laid on the person speaking at any particular time. 

3. Great Interoperability

Video Conferencing Solutions for Boardroom should have a great interoperability when it comes to fusing with other unified communication technologies. 

The great thing about this features is that seamless integration of future and co-existing technology becomes easy.  One can easily integrate with cloud based solutions such as; Microsoft Teams and also ZOOM platform. 

Integration with skype for business or also Microsoft 365 is a great feature to have. As such, people will be able to communicate with other people outside the settings of the business organization. This may include; customers, partners and potential leads in need of the organization solutions. 

4. Microphones

For bigger audience or large group interaction, having a microphone is a great addition. Digital Microphone solution should be embraced  and it can run on integrated workplace or boardroom setting.

Microphone makes it easy to ensure great audible communication during a meeting. It also expands the functionality of the video conferencing equipment.

5. Speakers 

Inbuilt speakers will work well for Small to medium size boardrooms. For large areas, separate speakers need to be used. This speakers will serve various purpose such as wall speakers, ceiling speakers and other needs.

6. Content Collaboration 

Great solutions should make it easy to also share content wirelessly, solutions such as Poly Pano, offers great wireless capabilities in terms of sharing content.