Best Office Photocopiers for SMEs & Large Businesses in Kenya

Selecting the ideal multifunction printer or office photocopiers for business in Kenya, either small to medium-sized business (SMB) may seem like a snap decision.

Although, it’s crucial to weigh your alternatives in order to obtain the greatest deal for your budget and the expansion of your company in the future.

You should compare quotes for your copier or printer leasing for a variety of reasons. It’s critical to select a photocopier for business,  model that satisfies your needs.

Also it should have the durability to support your business for years to come, given the increasing demands and expectations for copiers to offer additional functionalities.

There are a lot of features to take into account when selecting a copier, whether your needs are for quick print times, connectivity with mobile devices, connections to cloud services, or an extra degree of security.

To choose the office multifunction copier that best meets your demands, we at iDeveloper Technologies Office take the time to understand the precise needs and objectives of your company.

This is a thorough guide that will help you choose the best photocopier for your business in Kenya. We’ve covered everything from the best features to look for in a digital copier to the top brands available in Kenya right now, so you can shop for your next photocopier with ease.

Aspects to take into account when looking for top office photocopiers for business in Kenya

One of the first factors to take into account when choosing the best digital photocopier for your needs is its features, coupled with your budget.

Many digital copiers come with a variety of special features that can aid both small and large organisations. However, it’s crucial to consider which particular features will be most beneficial to your company.

When looking for the greatest digital copiers, some of the most important elements to take into account are as follows:

Connect to cloud-based services

These days, a lot of copiers can connect straight to cloud services, making it simple to access networks and print documents. Cloud computing can be useful for businesses who utilise Dropbox, Google Drive, and other comparable services on a regular basis.

It makes it possible for the entire team to print papers fast and conveniently from one central location. This is of key aspect to look out for in Photocopiers for business Kenya

Several levels of protection

Security is a major consideration for any technology implemented in an organisation. Office copiers and multifunction printers are no different, and any printing that might contain financial information, trade secrets, or personal information must prioritise multi-layered protection.

Great Photocopiers expecially for business in Kenya, should be secure and gives you piece of mind by making sure nobody can access it.

LCD touch screen

Because of its practicality and ease of use, the LCD touchscreen has become the norm on many digital office photocopiers. Accessibility and a clear, useful display are features offered by LCDs. A crystal-clear display is an excellent place to start if you want to concentrate on user-friendliness.

Wireless link

Another thing to look for in Photocopiers for business in Kenya, is wireless connectivity. This is a useful feature that allows you to position your machine wherever you want without having to move wires or modify ethernet connections. Wireless connections are especially useful for portable, smaller photocopiers.

USB-based direct printing and scanning

A photocopier with immediate scanning or printing capabilities could be the best option if you don’t want to constantly set up your laptop or sit at your desk to print. These printers eliminate the requirement for computer access by offering the ability to scan directly onto a USB or print files from a drive.

Related: Printer & Photocopier Repair Guide Checklist

Hue and level of output quality

Choosing a digital copier that prioritises high-quality output could be the best option if you want your photocopier to be both highly functional and high-quality. Investing in quality initially is essential if you need rich colour in your prints or want to make sure that letters are presented professionally at all times.

Speed of photocopying

One of the most typical criteria SMBs have for photocopier machines for bussiness in Kenya, is speed, particularly when big numbers of printing need to be done quickly.

You should select a printer that guarantees optimal productivity based on the needs of your company and the quantity of users who print. Ideal speed for small businesses: A copier that prints between 25 and 45 pages per minute on average is best suited for small enterprises.
Ideal speed for medium-sized organisations: Office photocopiers with 50–120 pages per minute of speed are suitable for larger businesses. This explains why there are more people utilising the copier and why daily chores are in higher demand.

Price of Photocopier Machine for Bussiness

It’s important to look at your budget before thinking about the many features you would like to have on your photocopier.

It’s important to think about what is acceptable when purchasing digital copiers because their price can vary significantly based on their operation, features, and even brand preference.

We at the iDeveloper Technologies Office have the expertise to direct you towards the best choice photocopiers for business in Kenya.

Multipurposeness

The photocopier is only one piece of office equipment that benefits from multitasking. It is important to take into account the speed at which a corporation needs to scan, fax, print, and copy documents. Certain models may be more functional than others and be able to perform several tasks simultaneously.

Mobile printing

If you like the idea of printing documents and files directly from a mobile device, then you’ll want a mobile-friendly copier. Some office photocopiers come with apps or use default print settings to allow for mobile connectivity, making it easy to send files from anywhere in the office in seconds.

Equipment integration

Integration with other office equipment, whether tablets, desktops, or other technology, may be top of your list for digital photocopier features. You’ll want to ensure your choice of copier works with the technology you already use in-house, unless you’re planning to carry out a full internal update to support your new device.

Monochrome (black and white) or colour

The use of colour printing is required by certain companies. For others, staying with a monochromatic, black-and-white printer that produces excellent results more quickly can save cash. Think about if you need colour printing for your regular needs or if black and white will work better for business or be more economical.

Kenya’s leading office photocopier brands for business

You should select a copier device based on how well they meet the demands and specifications of your business. Selecting a reputable brand is always the best choice when it comes to copiers, as they require constant maintenance and repair to stay in optimal condition.
The leading brands of photocopiers accessible in Kenya right now, based on their track records for upkeep, repair, and spare parts, are:

Sharp copiers

With a large selection of photocopiers to accommodate companies of all sizes, Sharp copiers is an award-winning copier provider with a solid reputation. Businesses throughout the world rely on their goods as a dependable copier lease and ownership solution.

Copiers from Canon

Since Canon is a well-known brand, you’ve probably already heard of it. Canon copiers provide outstanding precision, high-quality designs, and exceptional dependability and usability for regular office use. Canon is frequently the go-to copier brand for larger companies that require the highest standards of quality and dependability.

Related. Top Photocopier Brands in Kenya

Epson copiers

Epson copiers, a pioneer in the inkjet technology sector, provides a broad selection of printers and copiers to meet individual needs and workplaces of all sizes. 

Compare Photocopier Quotes & Save

Priority number one when thinking about replacing your current workplace photocopier is selecting the one that will work best for your company. Examining the various options is crucial in order to choose the best course of action.

What financing options are there for photocopiers? There are one of three options accessible to you:

1. Purchase entirely and make a maintenance plan investment

Few companies opt for this; instead, they would rather spend their money in their company to increase return on investment. Businesses that do buy their copiers outright tend to hang onto them for far longer than they should.

This results in missed opportunities to lower expenses since older machines are more energy-efficient and to increase productivity and security through new technological capabilities.

2. Select a dependable partner to lease a photocopier from.

For many Kenyan businesses, leasing through a reputable copier company is the best option. Leasing a photocopier allows you to update, modify, and adapt as needed, which is ideal if you anticipate future expansion or changes in requirements. A good choice for a company that needs flexibility is leasing.

3. For comfort, go with managed print services.

Even more flexibility is provided by managed print services, which make it easy to add new equipment to an existing contract. Instead of requiring you to worry about supplies, maintenance, and consumables, a managed printing solution lets you concentrate on running your business.

Agreements and client support

Selecting a company that prioritises its customers’ needs, guarantees that you will receive everything you require for even more peace of mind. You can count on us to help you get the best photocopier for your business in Kenya.

Repair expenses

Do you worry about the cost of repairs? A maintenance and support plan guarantees you the assistance required in the event that your copier breaks down.

iDeveloper Technologies offer Top Printer & Photocopier Repair in Kenya